Student Absence:

To report your child’s absence, please use the contact details below:

  • 01622 623922
  • Attendance@mgs.kent.sch.uk

All absences, including medical appointments and sickness, must be reported to the Attendance Office by 9am. If your child is absent, please leave a message on the answering machine with the following information:

  • Your child’s name
  • Form group
  • Reason for absence
  • Expected date of return (if known); if unknown, please communicate daily until your child returns to school.

On your child’s return to school, please confirm the reason for absence by sending an email or letter which you have signed to the Attendance Office (Letters should be handed in to the Attendance Office located in the Headmaster’s House).

 

Family Holidays During Term Time:

The expectation that students will not take holidays in term time and (therefore not miss school) is a national expectation rather than just the School’s. Permission for leave may only be granted under exceptional circumstances.

Click here to request a leave of absence for your child. This form must be submitted to the attendance office prior to any firm booking or arrangements being made and at least two weeks prior to the first day of planned absence. The School will only grant authorisation if:

Proof can be provided that parents’ /carers’ own annual leave can only be taken during term time. For example: a letter from their employer.

or

Exceptional compassionate circumstances. For example: bereavement or terminal illness within the family.

If these criteria are not met, then the School will not authorise the term time leave. If the holiday is taken regardless, then the absence will be recorded as an unauthorised absence using the DfE’s “G” Code (G: Family holiday not agreed or days in excess of agreement). Should the authorisation of leave be declined, parents/carers have the right of appeal to the Headmaster in the first instance, and the Governing Body thereafter.

 

One Day Request – Family Event or Educational Event:

Click here to apply for a single day leave of absence for a family event such as a wedding, christening or funeral. Normally a single day of leave will be granted for family events such as these.

Click here to apply for a single day leave of absence for an educational event. Examples may include events such as a university visit, educational interviews, representative sporting fixture, musical performance. Please note that absence is only accepted for driving tests, not driving lessons.

With the above types of requests, permission will usually be granted. The e-form should be submitted two weeks prior to the planned event where possible.

If the School does not authorise the term time absence, and leave is taken regardless, then the absence will be recorded as an unauthorised absence from school using the DFE’s “O” Code (O: Unauthorised Absence). Should the authorisation of leave be declined, parents/carers have the right of appeal to the Deputy Head (Pastoral) in the first instance and the Headmaster and then the Governing Body thereafter.

Click here to find out more about about school attendance and absence.